The opening day of Minerva's new community swimming pool remained yet to be determined at Village Council's April 11 meeting as council members worked through questions that have arisen regarding upgrades for the pool bath-house.
Council tabled a motion put forth by Mayor James Waller to sign a contract with Milla Construction Systems for a remodeling project to make the bath-house compliant with the Americans with Disabilities Act.
The contract would authorize the project at a cost not to exceed $49,850, but Waller's motion to sign it failed for lack of a second.
At issue were additional upgrades for the bath-house that council had discussed at a special meeting on April 4.
At that meeting, Village Administrator Dave Harp reported that initial drawings and a quote from Studer Architects were based on the proposed construction of two handicapped restroom stalls for men and women as well as handicapped-access doors and a ramp.
He explained that council had then asked Studer to include additional upgrades, such as improved lighting; new doors for the bath-house's conventional stalls for men and women; a stand-up urinal; and new paint for the walls.
According to Harp, a quote Studer acquired from Milla Construction Systems indicated those additional upgrades could push the project cost above the state's $50,000 bid threshold, which would require the village to enter the bidding process for the project.
The bidding process would delay the opening of the pool for at least several weeks, said Harp.
Harp said pool construction firm Family Fun had told him the village could save on the costs if a skim coat of cement were poured on one of the bath-house patios to make it flush with the building's door frame, which would make the patio ADA-compliant without requiring that it be replaced.
Council agreed at the April 4 meeting to move forward with obtaining a quote from Family Fun for a skim coat of cement on the patio.
But the question of whether to move forward with all of the desired upgrades for the bath-house remained unanswered at council's April 11 meeting.
Harp suggested that council's next step, if it wished to include all upgrades for the bath-house, would be to advertise for and receive bids from contractors.
Noting that the bath-house project could delay the pool's opening, Mayor Waller then asked whether council wished to revisit the issue of exterior lighting for the pool, which council had decided at its April 4 meeting would not be included in the pool construction project in order to keep that cost below the $50,000 bidding threshold.
"You'd have to tell people, more than likely (the pool) is not going to open this year," Harp remarked, adding, "It can't. We won't make it for Memorial Day. Just don't open the pool. Maybe we're not ready this year."
Waller confirmed with Harp that specifications for the bath-house project, including electrical and sewer plans, would have to be developed before bids are advertised.
"The only problem is, we don't know what we want to have done. That changes weekly," Waller said.
Council agreed to ask Studer Architects for a presentation about bath-house options at a meeting planned for April 18, but Harp cautioned them that further delays with contracts for the bath-house and for lighting will push the opening of the pool to a later date.
Adding to council's challenges is news that the Minerva YMCA has decided not to operate the village's pool.
Council had discussed the possibility of a contract with YMCA chief operating officer Greg Greenlee at a March 21 workshop, but Harp reported at council's April 11 meeting that the organization's board had decided against signing a contract with the village.
The news raised the issue of pool lifeguards and a pool manager, which the village would have to hire before the pool could open.
Harp told The News Leader he still planned to advertise for guards in local newspapers and with announcements to local high schools. The YMCA has agreed to conduct certification classes for pool guards, he said.
In other business, council:
TABLED a motion authorizing Harp to sign a contract with Southway Fence to build a fence around the pool at a cost not to exceed $17,440. The motion was tabled so that Harp can gather additional information about costs for an ADA-compliant fence.
The fence would include a specific type of release device for the fence door that would allow individuals to exit the area quickly in an emergency.
APPROVED, with a majority vote, a motion for Harp to earmark funds in the village's existing budget for salary and benefits to pay a service director position. A specific amount for salary and benefits was not included in the motion. Council said Harp is still developing that information based on the village's former service director position.
Harp noted that the funds for the service director's position will have to be reallocated from the village's capital improvement fund and general fund.
Mayor James Waller, who voiced concern at past meetings about taking funds away from capital improvements, voted against the motion.
DISCUSSED water quality after Council members Tim Tarbet and Billie Rowe said they saw discolored water when hydrants in certain parts of the village were recently flushed.
APPROVED a motion authorizing Harp to sign with Lake County Sewer Company for manhole rehabilitation at a cost not to exceed $22,500.
APPROVED third and final readings of legislation authorizing the village to purchase a new 2018 International single axle cab and chassis dump truck at a cost not to exceed $72,993 and a new snow and ice truck equipment package for a new 2018 International truck at a cost not to exceed $60,381. The street department will use both vehicles and the ice truck equipment package.
APPROVED the second reading of legislation authorizing the village to purchase a 2017 GMC 2500 four-wheel-drive pick-up truck for the village waste water department through the state's cooperative purchasing program at a cost not to exceed $32,827.